XISUITE

One platform instead of tool sprawl

XISUITE brings process management, ticketing, knowledge, planning and automation together in one system. Everything is connected: tasks belong to processes, wiki pages to tasks, assets to tickets, without re-keying data or exporting it between tools. Whether you work in an agile or a traditional way, the platform adapts to your methodology.

The standard package includes dashboards, processes, tasks, boards, lists, wiki, plans, portfolio, Site Studio, files, automations, assets, resource planning, Form Builder, Document Designer and the AI assistant Robert.

The modules at a glance

Processes and tasks

• Map your process landscape one to one: with the depth you need per area; every level can be backed directly with tasks.
• Your own issue types: from bug tickets to investment requests and customer enquiries, with custom fields and field groups.
• Workflows per issue type: statuses, transitions, conditions and validators in a visual editor.
• Permissions down to field level: control visibility and editing per field group.

Boards and dashboards

• Scrum and Kanban: configure columns, swimlanes, layout sets and quick filters with simple filter logic.
• One issue, one truth: changes are instantly in sync across all boards and lists.
• Unlimited dashboards: with widgets such as tables, charts, time reports, assets or risk matrices, and permissions per user and role.

Planning, resources and portfolio

• IPMA planning: Gantt charts with dependencies, critical path and milestones, a work breakdown structure, risk and stakeholder management, and baselines for plan-versus-actual comparisons.
• Resource planning: staff, capacities, budgets and equipment across all projects on one screen.
• Portfolio: set priorities, compare plans on a timeline, management letters for leadership and dashboards with resource utilisation and budgets.

Knowledge, files and websites

• Wiki: with draw.io diagrams, links to tickets and processes, inline comments, an approval workflow, version history and page-level permissions.
• Files: central file storage inside the platform, usable in the wiki and Site Studio, with sharing links and storage quotas.
• Site Studio: build an intranet or documentation site from ready-made blocks, with forms, wiki and task lists, in your corporate branding and under your own (sub)domain.

Forms, documents and assets

• Form Builder: complex forms with if-then logic and a built-in approval process, linked to tickets and embeddable in Site Studio.
• Document Designer: design export templates in a visual editor and output them as PDF, Word documents or wiki pages.
• Assets and lists: your own schemas and objects, linked to each other and to tickets, with calculated fields, a REST API and import from Excel or CSV.

Automation

• Automate routine work: in a visual editor, with monitoring of every single run.
• Connect external systems: such as Slack, Microsoft Teams, email, SMS, GitHub, Jira, Linear, ClickUp, Notion or Google Drive.
• Templates: save proven automations and reuse them.

AI assistant Robert

• Documentation at the push of a button: Robert creates wiki pages from ticket histories and structures project plans from a short description.
• Bring your own model: use common AI APIs or a self-hosted language model in your own infrastructure.
• MCP integration: through the Model Context Protocol, XISUITE becomes a secure data source for your AI models and assistants.

Operations, security and interfaces

• SaaS or on premises: in the cloud or on your own servers, with Docker or Kubernetes.
• Single sign-on: sign in via SAML through your existing identity solution.
• Backup & restore: scheduled, encrypted backups to your own SFTP server and restores whenever needed.
• API first: a documented REST API is available for integrations (API documentation).
• Space templates: save a configured space as a template and set up new spaces in no time.

Migration

Existing standard products can be moved to XISUITE with a one-click, guided or standard migration. For heavily customised systems, we work out a suitable migration plan:

1. 1

   Analysis

   We review the scope, complexity and custom developments of your environment and consider clean-up opportunities.

2. 2

   Design

   We work out the specific migration plan and the individual migration tasks.

3. 3

   Migration

   Your existing environment is moved to XISUITE based on the migration tasks.

Licensing

• €28 per user per month (excluding VAT, plus hosting), all standard modules included.
• Expandable per project: additional licences for the duration of individual projects, billed per licence.
• From 1,000 users we offer custom licensing.
• AI usage: you provide the tokens for AI features through your own API key.

Roadmap 2026

Recently released: on-premises operation, portfolio, automations, migration, assets, file explorer, resource planning 2.0, Form Builder, space templates, backup & restore, Document Designer, MCP integration and single sign-on via SAML.

In progress: chat with XISUITE, a calendar for processes, tickets and SLA deadlines, notes anywhere in the application (Every Note) and the native Gemini integration for Robert.

Planned: digital signatures with sproof directly in XISUITE, Git and pipeline integration, and test management.

Your path to ISO certification

Fast, flexible and transparent: by combining an intelligent ticket system with a structured wiki, you build your certification, for example to ISO 9001 or ISO 27001, step by step and carry it out with ease.

• Clauses of the standard as a process hierarchy: the requirements of the standard are mapped directly as processes.
• Protection requirements per process: confidentiality, integrity and availability are assessed for each process.
• BPMN diagrams: workflows are modelled directly on the process.
• Linked tasks: measures end up as tasks exactly where they belong.

This way you always keep full track of where your certification stands.

Learn more

You will find all details and news about XISUITE at xisuite.cloud. We are happy to answer your questions directly, by phone on +43 660 88 14 000 or by email at office@xisuite.cloud.